Director of Advancement Operations and Administration

New York, NY
Full Time
The New York Climate Exchange (The Exchange) is a new not-for-profit climate solutions center designed to build community, foster collaboration, advance climate knowledge, and empower marginalized communities through cross-disciplinary networking, impactful programming, and cutting-edge facilities. While The Exchange will have a physical presence on Governors Island, its spirit and influence will extend beyond the Island into New York City and across the country and world. Our diverse coalition of partners—committed and prepared to collectively disrupt the status quo—incorporates local and global perspectives on climate change from academia, the private sector, and community-level organizations. As the first of its kind, The Exchange will unlock integrated and scalable approaches to sustainability, ultimately serving as a global model for sustainable positive change.

The New York Climate Exchange (“The Exchange”) seeks to recruit a Director of Advancement Operations to lead the auxiliary operations of its Advancement team. This role will be a key partner to The Exchange’s Chief Advancement Officer and will provide leadership for a portfolio of communications, prospect and data management, donor relations, and gift management functions that are critical to operating an efficient and effective advancement operation.

Applicants should feel comfortable working in a fast-paced, start-up environment, requiring flexibility with tasks and roles. This position is full-time. The individual filling this role will primarily work in-person in the New York City area. Periodic remote work is allowed with prior approval.

The position reports to the Chief Advancement Officer.

Salary and Benefits

Salary for the Director of Advancement Operations & Administration is between $125,000 - $175,000 per year. The position includes eligibility for generous health and retirement benefits, and paid time off/sick leave.

Salary will be set based on a variety of factors, including but not limited to qualifications, experience, education, licenses, and specialized training. The above hiring range represents The Exchange’s good faith and reasonable estimate of the range of possible compensation at the time of posting.


Working closely with the Chief Advancement Officer at The Exchange, significant responsibilities include:
  1. CRM Management: Has primary responsibility for tracking and management of donor/gift records, contact reports, and data processes/workflow to ensure the highest level of data integrity, efficiency, and functionality.
  2. Advancement Communications: Produces high quality collateral materials that clearly and effectively communicate The Exchange’s mission, vision, and fundraising priorities to key constituencies and prospects.
  3. Proposal Development: Partners with the Chief Executive Officer, Chief Advancement Officer, and Managing Director of Programs to develop compelling gift propositions and proposals for key prospects capable of transformational philanthropy for The Exchange.
  4. Grant Writing Collaboration: Collaborates with The Exchange Grant Specialist and Managing Director of Programs to identify and develop synergistic grant funding opportunities for philanthropic foundations.
  5. Stewardship: Collaborates with the advancement staff and organizational leadership to plan and deliver timely, high-quality stewardship for Exchange donors including ensuring timely follow-up actions, impact reporting, and donor special events.
  6. Donor Relations: Works directly with individual and organizational donors and advancement staff to manage pledge payments, handle inquires, and clarifying issues of concern.
  7. Prospect Development: Provides gift officers with donor-centric, data-driven strategy for identification, engagement, cultivation, solicitation, and stewardship of key donors and prospects capable of significant philanthropy to The Exchange.
  8. Portfolio Management: maximize effectiveness of fundraising portfolios by tracking moves management activities and building out principal and major gift pipelines. Makes strategic recommendations for assignment of new prospects, reassignment of existing prospects, and closure of prospects who do not demonstrate philanthropic inclination for The Exchange.
  9. Prospect Research: Researches higher net worth individuals, donor prospects, board candidates, corporations, and philanthropic foundations to assess their philanthropic interests, giving capacity, and propensity and readiness to give.  
  10. Data Analysis/Reporting: Analyzes key advancement metrics such as progress to goal, donor/prospect pipeline, patterns of giving and characteristics of current donor pool to provide timely and relevant reports to the Chief Advancement Officer and Exchange leadership.
  11. Gift Processing/Financial Management: Serves as the primary contact for The Exchange Director of Administration and partner institutions for gift agreement management, gift reconciliation, troubleshooting gift entry adjustments, and acknowledgement of gifts.
  12. Perform other job-related duties as assigned.

Position-related Qualifications

  1. Bachelor’s degree required.
  2. Minimum of five to seven years of progressively responsible experience in advancement services and operations, development communications, stewardship/donor relations, or grant writing
  3. Experience with constituent database management preferred.
  4. Experience in a start-up environment is highly preferred, and experience working with climate/environmental initiatives is a plus.
  5. Minimum of ten years of experience in progressively responsible development leadership positions.
  6. Demonstrated knowledge of organizational mission and vision; demonstrated knowledge of structure, policies, and procedures.
  7. Strong operational and project management skills; strong organizational skills.
  8. Execution of planning regimen on an individual, program, and institutional partner level.
  9. Strong willingness to collaborate in highly team-based environment; ability to build working relationships across the organization.
  10. Ability to effectively manage multiple priorities.
  11. Ability to prioritize workload according to volume and urgency.
  12. Exceptional interpersonal skills with the ability to build, foster, and maintain positive professional relationships with colleagues, organizational partners, and external constituencies.
  13. Excellent writing, communication, proofreading, and editing skills.
  14. Knowledge of data analytics and demonstrated experience preparing, analyzing, and interpreting data.

New York Climate Exchange Staff Core Competencies

  • Develops and implements solutions that show understanding of how partners and/or own work achieves results that are financially, environmentally, and socially sustainable.
  • Shares new insights based on in-depth understanding of clients/partners and recommends solutions for current and future needs of clients/partners.
  • Initiates collaboration across boundaries and broadly across The Exchange, partner organizations, and other relevant institutions.
  • Makes choices and sets priorities with The New York Climate Exchange corporate perspective in mind.
  • Helps others to understand problems, partner and client needs, and the underlying context.
  • Recognizes the value of diverse perspectives and lived experiences and applies a critical lens to systemic sources of bias and discrimination.
  • Applies critical thinking and seeks input and experience from others to recommend a course of action consistent with The Exchange’s strategy.
  • Evaluates risk and anticipates the short- and long-term implications of decisions.
  • Commits to a decision and acts once it has been reached.

Preferred consideration will be given to applications received no later than May 10, 2024.

The New York Climate Exchange provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, height, weight, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about our mission and think you have what it takes to be successful in this role even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application.

You must be able to work in the United States as The Exchange does not yet have visa-sponsoring capabilities.

You must be able to work in the United States as The Exchange does not yet have visa-sponsoring capabilities.


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